Pine-Richland Crew is the rowing club for Pine-Richland High School and Middle School Students.

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Position Descriptions

President responsibilities
  • In charge of PR Crew Board
    • run board meetings
    • run parent booster meetings
  • Liaison for booster parents with PR Crew Board
    • Handle issues with families (dues payments, fee reductions, etc.)
  • Liaison for coaches with board and boosters
    • Coaching items (employment, training, safety, etc.)
    • Along with board, review coaching situation, recommend salaries
  • With coaches, develop plan for crew team growth
    • Develop public relations plan for crew news and recruiting
  • Keep files for PR Crew activities
    • Leases, capital plans, insurance documents, etc.
  • Oversee all activities as defined on board calendar, discussing and confirming completion
  • Liaison with PR School and athletic director
  • Coordinate room reservations for Board Meetings (if not held in board member’s homes)
Vice President responsibilities
  • Stand-in for President on any issues
  • Responsible for PR Crew fundraising efforts
    • establish a committee among boosters
      • recommend fundraising goals
      • determine list of fundraising items
      • determine calendar and timeline for fundraising efforts
      • find volunteers to be the chairperson for each fundraising event
      • with chairpersons, develop a publicity plan for fundraising events
    • maintain folders for each fundraiser event
    • Maintain PR Crew bingo/small games license
Treasurer responsibilities
  • Maintain bank accounts for expenses and for capital for PR Crew
  • Pay bills and reimburse expenditures for team activities
  • Audit expenses for accuracy and documentation
  • Maintain documentation for income/expenditures, treasurer’s reports
  • Issue treasurer’s report for each booster meeting
  • Advise board and membership on financial matters and capital plan
  • Maintain files for tax documents 
  • Ensure 501c3 status maintained on an annual basis
  • Submit tax filings for PR Crew organization
  • Maintain asset list (with President) and coordinate insurance coverage
  • Develop annual budget
  • Coordinate quarterly audits with members of the booster group
Secretary responsibilities
  • Prepare and present minutes
    • Board meetings
    • Booster meeting
  • Arrange for uniform orders for PR Crew members 2x a year
  • Maintain folders for meeting minutes
Student Communications Director responsibilities
  • Organize registration for PR Crew team
    • maintain family registration information and provide contact list to board and coaches
  • Make sure student-athletes are eligible for team activities:
    • athletic physicals are complete and on file with athletic director’s office
    • PR Crew registration requirements are completed
    • swim tests are completed or waiver is signed
    • registration payments received in full
  • Ensure that only student-athletes that are eligible to participate
  • Maintain records of member accounts and provide notice of payments due
  • Report to President any issues with member dues or fees
  • Maintain files of registration documents, swim waivers, etc.
  • Maintain contact list for PR Crew
  • Send Weekly communications (or as needed)
    • general news should be sent weekly during the school year.  Weekly communication may need to be supported with additional short messages to serve as reminders for upcoming events and deadlines.
  • Update website & social media as needed
    • update website based on weekly communication
    • change Admin Roles as needed
    • post supporting documents as needed on Documents page (i.e., Parent Meeting Minutes, Documents for Regattas)
    • Facebook and Twitter Accounts – use as needed to publish crew activities
  • Each year (or whenever there is turnover) ensure all positions have the correct names:
    • Executive Board
    • Committee Leadership (Directors/Managers/Drivers/Coordinators/liaisons)‚Äč

 

Equipment Manager:  

  • Responsible for management & security of all assets including, but not limited to: Crew boats (shells), Oars, Launches (3 boats as of January 2016), Outboard motors for launches, Trailers (chuck wagon & boat) & Cox Boxes
  • Keep the equipment inventory list current, including estimated values for insurance purposes
  • Coordinate driver availability for chuck wagon and boat trailers for all regattas
  • Ensure trailers are inspected and ready to go for all regattas
  • Provide equipment purchase recommendations and work with coach to price & purchase equipment
  • Repair/maintain equipment as necessary (broken or seasonal) or arrange for repair/maintenance of equipment to qualified service technicians
  • Hold complete sets of keys to the boathouse, trailers and any other locking devices used to secure equipment
  • Submit expense report and receipts, if any, to the treasurer after the regatta

 

Chuck Wagon Manager:

  • Keep chuck wagon trailer and all of its contents stocked/cleaned/organized/maintained and secure
  • Ensure chuck wagon is parked and locked at a designated secure location & occasionally check on trailer when not in use
  • Coordinate with the chuck wagon driver to load/unload & setup crew and dining tents for regattas
  • Submit expense report and receipts, if any, to the treasurer after the regatta
  • This position is not responsible for towing, but the manager can also be the Chuck Wagon Driver if necessary

 

Chuck Wagon Driver:

  • Responsible for towing the chuck wagon trailer to-and-from regattas to-and-from storage location
  • Must be the first to arrive at the regatta; will coordinate with chuck wagon manager to help load/unload & setup tents and cooking equipment at regattas
  • Experience towing a trailer is preferred. Driver must have a clean driving record and possess valid license/insurance.
  • Driver must ensure that the tow vehicle is properly equipped (towing capacity) & inspected to tow the chuck wagon
  • Chuck Wagon driver is personally responsible for any citations received while towing the chuck wagon and/or parking at the regatta
  • Any damages to the chuck wagon must be reported to the coach and President of the PR Crew Board of Directors within 24 hours of incident
  • Will submit expense report and receipts (for items not pre-paid by PR Crew such as gas, etc) to the treasurer after the regatta

 

Boat Trailer Driver:

  • Will be responsible for towing the boat trailer to-and-from regattas to-and-from the boathouse
  • Experience towing and backing a long trailer is strongly preferred
  • Driver must have a clean driving record and possess valid license/insurance.
  • Driver must ensure that the tow vehicle is properly equipped (towing capacity) & inspected to tow the 39-foot trailer
  • Boat trailer driver is personally responsible for any citations received while towing the boat trailer and/or parking at the regatta
  • Any damages to the boat trailer must be reported to the coach and President of the PR Crew Board of Directors within 24 hours of incident
  • Will submit expense report and receipts (for items not pre-paid by PR Crew such as gas, etc) to the treasurer after the regatta

 

Event Coordinator:

  • Responsible for contacting the sponsoring regatta committee to secure a “tailgate area” for team tents & food tents plus parking for chuck wagon & boat trailer
  • Create food list for regatta and assign food items for parents to bring for breakfast/snacks
  • Purchase remaining breakfast/snack food items needed for the regatta and submit expense reports for purchases after the regatta
  • Work with chuck wagon manager to ensure supply items are available (plates, cups, utensils, tablecloths, etc.)
  • Provide attendance numbers and total cost of food-related expenditures to treasurer for parent billings after the regatta
  • Submit expense report and receipts (for items not pre-paid by PR Crew) to the treasurer after the regatta

 

Grub Master:

  • Create lunch meal plans for regattas
  • Purchase lunch food/drinks for regattas
  • Recruit available parents at regatta to help cook/clean-up
  • Submit receipts & expense report for food/drink reimbursement after the regatta

 

Hotel Coordinator:

  • Work with coaches to determine approximate number of rowers attending the regattas
  • Estimate or poll the number of parents attending to obtain the number of parent rooms needed
  • Determine the best hotels for the regatta, using price, distance from the regatta and availability as primary considerations
  • Contact hotel to create contract based on number of rower rooms & parent rooms needed for regattas
  • Create rower room assignment lists
  • Be first to arrive at hotel in order to obtain & distribute all rower room keys
  • Recruit selected parents in attendance at regatta to complete lights-out room checks